DLA contract management
Capture DLA order and contract numbers, CLINs, NSNs, FOB, inspection and acceptance points, and ship-to addresses from one intake.
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From Award to Delivery
From Defense Award to Delivery - All in One Platform
Manage awards from DLA (DIBBS), the Navy (NECO) and other agencies through sourcing, procurement, quality, shipping and delivery.
Awards are entered through the intake form or an Excel import. O2F is not connected to DIBBS or NECO.
O2F is an order-to-fulfill management platform designed to help government contractors and defense suppliers manage the entire post-award lifecycle - from DLA and DIBBS contract awards through supplier sourcing, procurement, quality inspections, shipping, and final delivery.
The order-to-fulfill lifecycle
From Award to Delivery, one order at a time
Confirming an award creates the sales order and its first task. Each department's task opens when the one before it is done, and O2F holds an order until its checks are met.
1. Award
Enter or import the award, its CLINs and its required delivery date.
2. Source
Run an RFQ, record supplier quotes and approve the winner.
3. Procure
Issue the purchase order and receive the material.
4. Inspect
Inspect each receipt, open NCRs and release to ship.
5. Deliver
Ship with tracking, invoice, and record the payment.
Built for defense suppliers
Everything after the award, in one place
Every department works the same order: sales, purchasing, inventory, quality, shipping and finance.
DIBBS award tracking
Track every award's amount, costs and estimated profit, filter by status, supplier and delivery date, and export to CSV.
Learn moreProcurement and suppliers
Keep supplier records with CAGE codes, issue purchase orders from approved selections and receive against them.
Learn moreRFQ and quote comparison
Record quotes with unit, packaging, pallet and freight costs, compare them side by side and send the winner for approval.
Learn moreQuality and inspection
Inspect every receipt line, record NCRs with dispositions, and hold the purchase order until quality clears it.
Learn moreShipping and delivery
Build shipments from the order's CLINs, record carriers and tracking numbers, and attach labels and packing lists.
Learn moreBuilt around your team
One order, clear responsibilities
See how each team contributes to the same fulfillment record, with its own work to complete.
Owners and operations managers
Review delivery risk across departments, approve supplier selections, and see the top reason an order needs attention.
Explore this workflowPurchasing and receiving
Keep supplier quotes, approved selections, purchase orders, and line-level receipts connected to the same order.
Explore this workflowQuality teams
Record inspections and non-conformance reports, manage holds, and see what still needs to clear before shipment.
Explore this workflowShipping and finance
Keep shipment documents and tracking references together, then follow invoices, WAWF submission records, and payments.
Explore this workflowDepartment and read-only users see their department's work. Admins and operations managers can work across departments. See access and security
Delivery deadlines
See which orders are at risk before they are late
The delivery outlook groups open orders by days to their required delivery date, scores each one for risk and names the top reason, such as no purchase order yet or nothing shipped with a week to go.
When an order's required delivery date is 40 days away, O2F notifies the admins and operations managers in the app, and by email unless they have turned that email off.
How fulfillment worksIn the delivery outlook
- Delivery windows: overdue, 0-10, 11-20, 21-40, 41-60 and over 60 days
- Risk labels from Low to Critical, with each order's top reason
- An exceptions list, overdue first, then by risk
- A 12-week heatmap of required delivery dates
Checks that connect the workflow
Know what must happen before the next step
O2F ties progress to the work and records required at each stage.
Approved before purchase
Supplier selection is reviewed before a purchase order is issued. Keep the decision and the next action connected.
Explore this workflowInspected before shipment
Receiving opens the quality workflow. Open non-conformance reports hold the purchase order until they are closed.
Explore this workflowDocuments with the shipment
Finalization checks release, quality, tracking, and required documents. Keep the invoice tied to what actually shipped.
Explore this workflowFive stages, the app's own statuses
Award
New
Source
Purchasing
Procure
Receiving
Inspect
Quality
Deliver
Shipping, ready for invoice, paid
How it works, and guides
Follow one order from award to delivery, then explore practical supplier guides.
After a DIBBS award
Review the award, plan inspection, and start the fulfillment record.
Read moreTracking DLA delivery dates
Work backward from the required date and see the reasons an order is at risk.
Read moreWAWF invoice checklist
Prepare the invoice, shipment records, and values you will enter in WAWF.
Read moreDelivery windows and risk signals
The delivery outlook groups orders by days to required delivery, scores their risk, and identifies the top reason. The 40-day alert goes to admins and operations managers.
| Overdue | Past the required delivery date |
|---|---|
| 0-10 and 11-20 days | Inside three weeks |
| 21-40 days | Inside the 40-day alert |
| 41-60 and over 60 days | Further out |
| Open NCR | Any time |
|---|---|
| No purchase order | 30 days or less to go |
| Not received | 20 days or less |
| Not released to ship | 10 days or less |
| No shipment shipped | 7 days or less |
Security built into the workspace
See O2F with your own awards
Tell us what you fulfill and what you want to see. We will walk you through O2F from award to delivery.